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-Manpower & Reserve Affairs (M&RA) > Council of Review Boards (CORB) > Personal Appearance
Personal Appearance

​What is the purpose of Personal Appearance?

The purpose of Personal Appearance is to provide victims, witnesses, and families or friends of prisoners/supervisees with an opportunity to express concern and support as well as to provide additional input to the Board Members. These boards are administrative, non-adversarial proceedings at which the offender will not be present. It is not a retrial of the facts of the Courts-Martial; rather, the goal of Board is to incorporate information provided by the parties into the decision-making process to ensure that all pertinent aspects of a case are considered prior to making a clemency, parole or MSR decision. 

When will an individual's case be heard?

As a general rule of thumb, most cases are heard by the NC&PB approximately four to six weeks after the prisoner's Disposition Board, which is a preliminary hearing at a military correctional facility. Cases are reviewed for clemency, parole and/or MSR depending on the offender’s eligibility date once every year until the offender reaches their end of sentence.

You must contact the NC&PB staff to obtain the exact date of review by email (ncpbmailbox@navy.mil).

How do I find out the results of the review board hearing?

Board results are provided to the confining facility or parole officer if on supervision two to three weeks after the NC&PB convenes for a hearing. Persons enrolled in the Vic/Wit program will be notified by the facility’s Vic/Wit Coordinator or may contact the NC&PB for guidance.

NOTE: NC&PB staff members are not authorized to disclose results directly to the offender, Vic/Wit, family members, friends or power of attorneys.

What is the process for making a personal appearance before the Board? How do I apply?

    • Registered Vic/Wit will be initially contacted by the military confining facility’s Vic/Wit Coordinator and notified
      of an upcoming recommendation board at the confining facility. At that time Vic/Wit’s
      will have the opportunity to provide a written statement to the recommendation Board. After the
      recommendation Board is held at the confining facility it is then routed via the chain of command to the
      NC&PB for final decision. In addition to Vic/Wit’ submitted statements, there is an option to submit a video
      or personally appear before the NC&PB in Washington, DC. All Vic/Wit are advised to contact the NC&PB
      directly by phone 202-685-6338/6453 or email: NCPBmailbox@navy.mil to express their desire to submit a
      video, be a personal appearance or acquire information about the review process.
    • Navy, Marine and Coast Guard prisoners in military confinement facilities are advised about personal
      appearance procedures by a staff member at their facility. The staff members will assist the prisoner in filling
      out the required forms.
    • A prisoner can request up to three individuals to attend the NC&PB hearing on their behalf; however, they must designate one person to be their Primary Representative for the appearance.

Prisoners/Offenders are not allowed to appear in person at the hearing.

The NC&PB conducts Personal Appearance Hearings once a month, and always on a Wednesday. You will need to contact the NC&PB staff for the exact date and details of review.

What can I do if I’m unable to attend in person?

If you are not able to attend in person, but wish to provide a statement you may do so by submitting a letter, or a video recording no more than 5 minutes in length at least one week before the board date. The video recording is to be submitted in an electronic form on a CD/DVD disk or by email. Upon receipt the NC&PB staff will test and verify that the submitted video recording works and will notify of any issues.

What things can a prisoner/supervisee do to be in a favorable position for their review before the

While there is no magic or precise formula that will guarantee favorable action, certain actions will help an individual be in the best position possible for their board hearing. Some of the actions that the Board considers important include:

    • Maintaining good conduct in confinement, on parole, or mandatory supervised release;
    • Active participation and completion of all recommended and available correctional treatment;
    • Evidence of sincere remorse and rehabilitation;
    • Good written and verified parole plan to include documentation;
    • Strong family and/or friend support; and
    • Service of sufficient time on the sentence to confinement for punishment.

Will the Board look more favorably on an offender if someone appears on their behalf?

The Board will give the same full consideration to each case regardless of whether or not someone appears in person on behalf of the offender.

What should I say as a Personal Appearance?

The information you provide is at your discretion. Victims may discuss the impact of the crime(s), recommendations against clemency and/or parole, and safety concerns.

Families and friends of prisoners/supervisees are encouraged to present substantive reasons for favorable action. Pertinent information may include: residential and employment plans upon release, propensity for further criminal activity, social support in the community, or any other aspects of the individual that may provide a more complete illustration of why they would be a good candidate for favorable action. The NC&PB, does not need to know details or legal issues in the Courts-Martial process, for as NC&PB does not revise the case or correct any perceived issues. Courts-Martial issues are handled through the Naval legal appeals process.

For more information or specific questions about the Clemency and Parole process, please use the contact below:

By mail: Naval Clemency and Parole Board (NC&PB)
720 Kennon St. SE , Suite 309
Washington Navy Yard
Washington, DC 20374-5023


Main: 202-685-6338
Fax: 202-685-6629



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Secretary of the Navy Council of Review Boards
720 Kennon Street SE, Suite 309
Washington Navy Yard, DC 20374-5023

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