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-Manpower & Reserve Affairs (M&RA) > Council of Review Boards (CORB) > Personal Appearance
Personal Appearance

​What is the purpose of Personal Appearance?

The purpose of Personal Appearance is to provide victims, witnesses, and families or friends of prisoners/supervisees
with an opportunity to express concern and support as well as to provide additional input to the Board Members.
These boards are administrative, non-adversarial proceedings at which the offender will not be present. It is not a retrial
of the facts of the Courts-Martial; rather, the goal of Board is to incorporate information provided by the parties
into the decision-making process to ensure that all pertinent aspects of a case are considered prior to making a
clemency, parole or MSR decision.

When will an individual's case be heard?

As a general rule of thumb, most cases are heard by the NC&PB approximately four to six weeks after the prisoner's
Disposition Board, which is a preliminary hearing at a military correctional facility. The case will be reviewed for
clemency, parole and/or MSR depending on the offender’s eligibility date once every year until the offender reaches
his/her end of sentence.

How do I find out the results of the review board hearing?

Board results are provided to the confining facility one to two weeks after the NC&PB holds its hearing. Victims
and/or Witnesses (Vic/Wit) enrolled in the Vic/Wit program are notified by the facility’s Vic/Wit Coordinator.

NOTE: Staff members at the NC&PB are not authorized to disclose any results directly to the offender, Victim/
Witness, family members, friends or power of attorney.

What is the process for Victim/Witness’s, or the offenders representatives to request a personal appearance before
the Board? How do I apply?

    • Registered Vic/Wit will be initially contacted by the confining facility’s Vic/Wit Coordinator and notified
      of an upcoming recommendation board at the facility where the offender is confined. At that time Vic/Wit’s
      will have the opportunity to provide a written statement to the recommendation Board. After the
      recommendation Board is held at the confining facility it is then routed via the chain of command to the
      NC&PB for final decision. In addition to Vic/Wit’ submitted statements, there is an option to submit a video
      or personally appear before the NC&PB in Washington, DC. All Vic/Wit are advised to contact the NC&PB
      directly by phone 202-685-6338/6453 or email: NCPBmailbox@navy.mil to express their desire to submit a
      video, be a personal appearance or acquire information about the review process.
    • Navy, Marine and Coast Guard prisoners in military confinement facilities are advised about personal
      appearance procedures by a staff member at their facility. The staff members will assist the prisoner in filling
      out the required forms.
    • A prisoner can request up to three individuals to attend the NC&PB hearing on their behalf; however, they
      must designate one person to be their Primary Representative and Point of Contact (POC) for the

Prisoners are not allowed to appear in person at the hearing.

The NC&PB conducts Personal Appearance Hearings once a month, and always on a Wednesday. You will need to
contact the NC&PB staff for the exact date and time for review.

What can I do if I’m unable to attend in person?

If you are not able to attend in person, but wish to provide a statement you may do so by submitting a letter, audio or
video recording no more than 5 minutes in length at least one week before the board date. The audio and video
recordings are to be submitted in an electronic form on a CD/DVD disk or by email. Upon receipt the NC&PB staff
will test and verify that the submitted video/audio recording works and will notify of any issues.

What can I do to help an individual get paroled?

You can assist them in obtaining approved community residence, treatment programs if required, and employment
opportunities. You can also provide character reference/support letters, all of which will be considered at the board

What happens right after an individual is released on supervision?

When an individual is released, he/she will be given transportation (bus/plane/train) to a preapproved supervision
destination and will be instructed to report to the local U.S. Federal Probation Office within 72 hours of arrival to
their destination.

All special conditions of the release are noted to the Federal Probation Office and they will assign the individual to a
USPO, who will spell out all details of supervision. The individual is expected to cooperate fully with all directives.
Any problems or violations will be reported directly to the NC&PB for action.

What things can a prisoner/parolee/supervisee do to be in the most favorable position for their review before the

While there is no magic or precise formula that will guarantee favorable action, certain actions will help an individual
be in the best position possible for their board hearing. Some of the actions that the Board considers important
    • Maintaining good conduct in confinement, on parole, or mandatory supervised release;
    • Active participation and completion of all recommended and available correctional treatment;
    • Evidence of sincere remorse and rehabilitation;
    • Good written and verified parole plan to include documentation;
    • Strong family support; and
    • Service of sufficient time on the sentence to confinement for punishment.

Will the Board look more favorably on an individual if someone appears on his/her behalf?

The Board will give the same full consideration to each case regardless of whether or not someone appears in person
on behalf of the prisoner.

What actions would adversely impact an individual's chance to get a positive outcome at the hearing?

A variety of issues could adversely impact a prisoner's chance of getting early release, i.e. poor
behavior (conduct) in confinement, lack of participation in rehabilitation programs, poor work
performance, incomplete parole plan, etc.

What should I say as a Personal Appearance?

The information you provide is at your discretion. Victims may discuss the impact of the crime(s), recommendations
against clemency and/or parole, and safety concerns.

Families and friends of prisoners/supervisees are encouraged to present substantive reasons for favorable action.
Pertinent information may include: residential and employment plans upon release, propensity for further criminal
activity, social support in the community, or any other aspects of the individual that may provide a more complete
illustration of why he or she would be a good candidate for favorable action. In either case, we do not need to know
about the Court-Martial, for the NC&PB does not revise the case or correct any perceived legal issues. Court-Martial
issues are handled through the legal appeals process.

Who can I contact when I have a question about the Clemency and Parole process?

By mail: Naval Clemency and Parole Board (NC&PB)
720 Kennon St. SE , Suite 309
Washington Navy Yard
Washington, DC 20374-5023


Main: 202-685-6338
Fax: 202-685-6629



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Secretary of the Navy Council of Review Boards
720 Kennon Street SE, Suite 309
Washington Navy Yard, DC 20374-5023

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